Administrative Assistant (Bahraini National)
ABS Group View all jobs
- Manama, Bahrain
- Permanent
- Full-time
- Screens telephone calls, takes clear and complete messages and directs calls to the appropriate individual.
- Handle routine and semi-routine matters on behalf of the supervisor or manager.
- Processes correspondence by use of a word processing system. Composes routine correspondence on behalf of the supervisor or manager.
- Opens, sorts, and distributes mail, and performs non-routine clerical tasks with limited supervision.
- Sets up and maintains files in a timely and organized manner.
- Handle incoming and outgoing fax messages and relative filing.
- Maintains office supply inventory for the department and keeps track of the manager's schedule.
- Make travel arrangements as necessary.
- Arranges and secure meeting rooms for meetings or events.
- Monitors client account receivables, and mails out monthly client statements.
- Uses the accounts receivables system to manage and maintain account records and client feedback.
- Follows internal collections process instructions for communicating with clients on overdue payments and invoices.
- Prepares weekly activity reports for the principal surveyor or manager.
- High School Diploma or equivalent
- Minimum of 2 years previous related experience or a combination of education and experience.
- Ability to develop a working knowledge of ABS Rules, Guides, statutory regulations, and related instructions, as well as the ABS Employee Safety Policy.
- Strong clerical skills including word processing and spreadsheets capabilities.
- Advanced general office skills, knowledge of file maintenance, recordkeeping, and use of standard office equipment.
- Excellent arithmetic skills.
- Good interpersonal and communication skills.
- Ability to respond to confidential and non-routine telephone inquiries in a business-like manner.
- Obtain a working knowledge of the ABS Health, Safety, Quality and Environmental Management Systems.